For a long time, paper use was a necessity of life. We used it in our personal lives and, of course, in our professional ones. From faxes to contracts, we used paper. With the advent of new technology, however, paper use is decreasing more and more. Document management services can help to keep track of and manage what was once only available in paper hard copy form.
Document management services can scan a paper document into an electronic document and help to organize documents efficiently in a way that was not possible before. So why make the switch?
First of all, it decreases waste considerably. One individual office worker goes through 10,000 sheets of paper a year, not even accounting for other office supplies. Almost 90% of print management for businesses is still in paper form, contributing to a lot of paper waste, as 17% of everything printed is considered waste. Even worse, approximately 15% of paper documents are misplaced. Almost 10% are lost entirely.
Anything other than electronic document management services contribute to lots of lost time that could be used productively otherwise. It’s been reported that nearly 20% of business time is wasted simply by searching for lost and misplaced hard copy documents. Not only that, but about FOUR WEEKS out of every year is lost because of waiting for a misfiled or misplaced document. With electronic document management, this would not be a problem. Electronic document management would allow for efficient and fast searches in a computer database, quickly pulling up the necessary document.
Electronic document management does more than just save time and sanity, however. It also saves a considerable amount of money. Behind rent and payroll, printer and copier costs account for the biggest financial drain for most businesses. With more efficient document management, these costs could not only be cut down, but eliminated entirely. And this would save no small amount of money, as filing paper documents costs, on average, $20 per document. This means that filing causes much of office debt. For just one employee alone, printing expenses can total up to $1300 in just one year.
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