Document shredding is important for keeping your office space clean, preventing work accidents and injuries, and preventing office fires from spreading. However, it’s also incredibly important for keeping your business safe from identity theft.
Identity theft is most often considered an online crime what with technology advancing so quickly these days and so much information being available in one place. However, only 10% of identity theft cases involve online exchanges. The grand majority of identity theft cases transpire through the theft of physical documentation.
Documents that include important information including credit card numbers, bank statements, birth records, medical records, etc, can easily fall into the wrong hands if thrown away whole or left shredded and unattended. However, it can be challenging to determine what documents can be destroyed and what can be kept.
How to determine what documents can be destroyed
In order to determine what documents can be destroyed, you must first decide as a business what documents can’t be destroyed. Physical copies of important documents are necessary, even with the advanced technology of document categorization software. Documents you should absolutely keep include:
- ID cards
- Social security cards
- Birth certificates
- Death certificates
- Pension plans
- Business licenses
- Insurance policies
- Powers of attorney
- Loan documents
- Property deeds
- Tax records and receipts of up to seven years
- Bank statements and pay stubs of up to a year
- Medical records
Other documents including insurances, policies, licenses, and certifications should be kept on hand in a filing system or in secure document storage. All other documents that do not relate to these can be safely shredded with the help of professional paper shredding services. After the documents have been shredded, you can then see to it that paper remnants are safely destroyed.
By using secure shredding services to get rid of your extraneous documents, you can not only ensure the safety of your business from identity theft but also guarantee an increase in business productivity.
The less space your documents take up in the office and the more they’re organized, the easier it is for your employees to find the documents they need for the projects they’re working on. As a result, by using the services of a professional document shredding company, you can put your business on the road to safety and success.
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